Document Imaging Management Software System RFP - Sample Questions

Document Management Solutions

   Here is just some sample questions for this FREE detailed document management software request for proposal (RFP) with software acquisition tools on selecting document management system software solutions, and provides benefits that go far beyond those of traditional RFPs that are limited to asking vendors about the availability of EDMS software features . Specialized for use in complex information system environments, this request for proposal (RFP) collects information from vendors about all aspects of the document management software implementation project they are proposing. The following may be downloaded FREE of charge, just use the DOWNLOAD link at the bottom of this page.
   Actual screens and questions from this free detailed RFP and document management tools are shown below to illustrate how it enables you to easily collect the unique metrics needed to successfully identify, acquire, and implement the document imaging management software solution best suited to your company's needs. (Click thumbnails to enlarge)

Click to Enlarge	SAVE WEEKS, even MONTHS OF TIME by using hundreds of professionally written document imaging managment software statements & questions to communicate your EDMS software system requirements quickly and accurately. No need to re-invent the wheel. View typical Document Management Table of Contents.
Click to Enlarge	IDENTIFY Feature AVAILABILITY & DELIVERABILITY. Unlike others, Infotivity's automatically collect the information needed to identify BOTH the AVAILABILITY of software features, and their DELIVERABILITY, i.e., HOW those features will be delivered. Each document management software rfp includes a Feature Support Matrix™ (FSM) to automatically capture this information, which can be used to create very accurate and reliable document imaging software system implementation schedules. View samples here.
Click to Enlarge	Determine RISK and SUPPORTABILITY. automatically evaluate vendor response data collected to quantitatively determine the SUPPORTABILITY INDEX™ of each proposed software system. This index ranks the potential support problems inherent in each proposal. Accurately compare the amount of ongoing support needed to keep each proposed EDMS software system up and running. Measure the true impact of each system on your business over the long term.  View sample here.
Click to Enlarge	VENDOR RESPONSE VALIDATION saves time and effort, and reduces errors, when evaluating vendor EDMS software proposals. View example here.
	EASILY CUSTOMIZED to meet your unique document management system needs, using basic Excel techniques.
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      A Detailed & Comprehensive List of:

      Identify BOTH EDMS Software Features Availability and Deliverability

      Unlike others that try (and fail) to gather useful solutions data about complex document management system features, RFP are not constrained to the use of summary-level "Yes" or "No" answers. This ready-to-use uses a Feature Support Matrix^™ (FSM) that identify BOTH feature AVAILABILITY and DELIVERY Method. This function is useful during both the electronic document management software selection AND the system implementation phases of large document imaging management project because it enables effective Earned Value Management through detailed cross-referencing of usable software functionality and vendor invoicing.

      Determine the Risk & Supportability of Proposed

      Vendor Response Input Validation.

      Vendors must answer each question by choosing from a pre-defined list of possible responses. See below for an example of this drop-down list. This forces all vendors to respond to each electronic document imaging management software question in a consistent, standard manner. Eliminates the days of time typically wasted trying to compare the inconsistent or incomplete vendor responses obtained by using traditional, non-quantitative questions! Ensures vendor proposals are easy to compare and evaluate!

Download your Free Detailed Document Management Software RFP and tools. Please click here